At Minna's Children we're committed to protecting any personal information you share with us, or that we receive from other organisations, and keeping it safe.

Please read the following notice to understand how Minna's Children will treat your personal information. We are subject to the legal jurisdiction of Scotland and any data protection legislation that applies in that jurisdiction. For the purpose of the Data Protection Act 1998 (DPA) and the General Data Protection Regulation 2016 (GDPR), the Data Controller is Minna's Children.

This Privacy Information explains how we use your personal data: how it is collected, how it is held, and how it is processed. It also explains your rights under the law relating to your personal data.

Who are we?

Minna's Children is an independent charity registered in Scotland with the Office of Scottish Charity Regulator [registration number SC053015].

What is Personal Data?

Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) ("GDPR") as "any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier".

Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

Why do we need your data?

We provide funding to support the activities of the Stella Maris Educational Foundation in Minna, Nigeria, a registered charity in Nigeria. To do this effectively, we work with our trustees, members and donors. We use the knowledge we have about people - personal data - only to further the work of Minna's Children now and in the future. We understand our responsibilities as stewards of this data and will protect your privacy. This notice describes how we do this.

Whose information do we collect?

We hold data on individuals who have given financial or other support to Minna’s Children, and those who might do. We also hold data on individuals who are trustees, members or supporters working on behalf of the charity on a wholly voluntary basis.

How do we collect information from you?

Most of the information we hold about you has been provided directly to us by you. Examples include when you enquire about our activities; make a donation; attend events organised by us, become a member or supporter of the Minna's Children. We may also receive information about you from someone else. Examples include where existing supporters feel you may be interested in supporting our work and suggest your name to us or data collected via a service provider like Just Giving or Virgin Money Giving. In some cases, we may collect data from publically available sources. Examples include information gathered from news articles or online media, including social media. We may also use publicly available directories and similar information such as the Royal Mail's National Change of Address database and Companies House.

What type of information is collected and why?

The data we collect depends on the nature of our relationship with you. At any time you can ask us to see what information we hold about you, ask us to correct or update information, or ask us to delete the information we hold.

We need to ensure your contact details are up to date. This will help us plan our activities and ensure appropriate communication is carried out. We may keep the following information about you:

• Your name
• Contact details including your address, telephone number(s) and e-mail address
• Information about how you like to be contacted
• If you are a current UK tax-payer (for Gift Aid purposes)
• Payment information

This information will be stored in a way that enables us to keep track of your donations, and process gift aid declarations. It helps us to ensure any money you donate is spent in accordance with your wishes.

How long do you keep my data for?

We will keep data for as long as is needed to complete the task for which it was collected. Relationships between donors, members and Minna's Children might be long term. So we expect to keep your data for as long as the relationship exists, legally required or until we no longer need it.

Is my data securely stored?

We store personal data both electronically and on paper records which may be scanned and stored electronically, and the paper copies destroyed wherever possible. This data will be stored or transferred only within the UK so that it remains fully protected by GDPR. Electronic records are all held securely, with strong password protection. Necessary paper records are held securely by the trustee or member assigned responsibility. In the case of archived information contained for legal compliance, in a secure area.

The primary electronic systems we use to process your personal information include:

• Our financial system, currently QuickBooks
• E-mails, WhatsApps, documents, and spreadsheets held on local devices
• Non-sensitive details, such as your e-mail address, when transmitted over the internet, can't be guaranteed to be 100% secure. Whilst we take all possible means to protect your personal information, we cannot guarantee the security of any information you transmit electronically to us, and you do so at your own risk.
• If we give you a password to access certain parts of our website, you are responsible for keeping this password confidential. Please don't share this password with others failing which we shall have no liability in respect of any loss suffered by you.

Who has access to my data?

The trustees and selected members of Minna's Children will be granted secure access to your personal information where it's necessary for them to carry out their duties on behalf of the charity. All volunteers are made fully aware of their data protection responsibilities and are required to comply with our internal data protection policy.

Will my personal data be shared with third parties?

We will only ever share your personal information with third parties where it helps us to carry out our charitable activities, or where we have a legal obligation to do so. We will never sell or trade your information with third parties.

No donations are currently processed online via our website. If in the future online payment facility is introduced, we will use a third party who specialises in the secure online capture and processing of credit/debit card or Banking transactions. If you have any questions regarding security of your payments, please contact us.

Third parties we may share your data with include:
• HMRC on Gift Aided donations since we have a legal obligation to provide this information
• We may share basic information on the attendees at an event or meeting with members or supporters
• Our software suppliers, for example in processing communications sent to you

Our responsibilities

The law requires us to tell you the basis on which we process your data. Some activities may require your consent. If the law requires your consent to process data in a certain way, then we will obtain it before carrying out that activity.

If personal data is required to be collected and processed to comply with the law, then consent is not required. This is the case for some data related to taxation. In all other cases, the law allows us to process your data if it is in our legitimate interest to do so, but only so long as we need to and your “interests or your fundamental rights and freedoms are not overridden”. Practically speaking this means we carry out an exercise to check that we will not cause you harm by processing your data, that the processing is not overly intrusive and that we will only do so in a way described in this privacy notice.

We will keep data for as long as is needed to complete the task for which it was collected. Relationships between donors and Minna's Children might be long term, and so we expect to keep your data for as long as that relationship exists, or until we no longer need it.

Your Rights

The law requires us to tell you that you have a variety of rights about the way we process your data which we will always work to uphold. These are as follows:

• The right to be informed about our collection and use of your personal data. Where our use of your data requires consent, you may withdraw this consent at any time.
• Where we rely on our legitimate interest to process data, you may ask us to stop doing so.
• You may request a copy of the data we hold about you.
• You may change or stop how we communicate with you or process data about you, and if it's not required for the purpose you provided it, then we will do so. Activities like processing Gift Aid donations may mean we can't entirely stop processing your data. However, we will always endeavour to comply with such a request.

If you are not satisfied with the way we have processed your data then you may complain to the Office of the Information Commissioner.


We may use the personal information we hold to communicate with you, our donors and supporters. When we do so, we will be processing your data in line with one of the legal bases permitted by current data protection legislation. In most cases, this will be because we have a legitimate charitable interest in contacting you as a donor or supporter. In each case, you have given us explicit consent to do so. You can withdraw consent at any time by by contacting us directly.

If you have any questions about this privacy policy, about how we process your data, or if you wish to change the way we use your data, including how we communicate with you, then please contact us.


Cookies are small text files that are placed on your computer by websites that you visit. These files store information on how you behave when using the website and this information is shared with the website owners. When visiting our website, you will be asked to consent to us saving this information from your visit.

We only ever collect information that helps us to understand and improve the way it works. We use this understanding to help visitors get the most out of their visit to our site. You can accept or decline cookies by modifying the settings in your browser. However, you may not be able to use all the interactive features of our site if the cookies are disabled. You're also able to manage and delete cookies by visiting the setting within your chosen web browser.

How we use cookies

Google Analytics - Google sets these cookies on our website. These cookies collect information about how visitors use our site. Google stores the information on servers in the United States. Google may transfer this information to third parties where required to do so by law, or where third parties process the information on Google's behalf. Google state that they will not associate your IP address with any other data held by them.

YouTube - We sometimes embed videos from YouTube using YouTube's privacy-enhanced mode. This mode may set cookies on your computer once you click on the YouTube video player. YouTube will not store personally-identifiable cookie information for playbacks of embedded videos using the privacy-enhanced mode.

Contact information

The Board of Trustees of Minna's Children

Changes to this Privacy Notice

We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if there are changes to the way we operate.